All communications between a Club or Team and Basketball England will be conducted through the Club or Team Secretary unless the Club or Team has informed Basketball England of a nominated alternative. The Club shall notify Basketball England in writing of any permanent or temporary change to the Club Secretary.
When communicating with other teams, coaches, secretaries, team managers and Basketball England in relation to fixtures, game confirmations and or other communications, please can you ensure you make it clear which club/team you are from, which age group and gender you are emailing about and the specifics regarding the fixture. This will assist all parties and ensures the correct details are being received, updated and acted on where appropriate.
Failure to communication in this way results in your colleagues, who are receiving the communications, spending a lot of time trying to work out what the communication refers too; which, I’m sure you can appreciate as time is precious for volunteers, this time could be utilised in another way.
It is also important that you read and reply to any correspondence promptly even if only to acknowledge receiving the communication and confirm you have passed it onto the relevant person in your team / club.
If confirmation hasn’t been received by the away team in under two weeks prior to the fixture, the game will still go ahead and the away team must make contact with the home team to establish if the details of the fixture is per the Basketball England Website (after 31st August). If the game was to be postponed it must be mutually agreed in line with regulation 23.4.
International Player Transfers
A Self Declaration form must be completed when a Non-British player is registering with Basketball England for the first time and has never registered with another Basketball Federation outside of England. A Self Declaration form must also be completed by players coming out of an Academic Institution outside of the England.
Anyone found to be providing false or misleading information to Basketball England with regards to their license application, shall be immediately suspended for the remainder if the season and the club shall be fined a fixed penalty per £250 per incident.
• The player must complete a Self-Declaration form.
• The club must upload the Self-Declaration when uploading the player to a registration form.
• The players passport, name and date of birth will then be sent to the player’s Federation of Origin to confirm the player has not previously been registered with their federation.
• The Federation of Origin has 3 days to respond before the player can be register with Basketball England.
A Letter of Clearance is required for a player if they have been registered with a National Federation outside of England. The LOC must be obtained from the National Federation where the player was most recently registered before they can be licensed with Basketball England.
• The new club wishing to register a player that has previously been registered outside of
England must complete the Request for International Clearance form and send to firstname.lastname@example.org.
• The name, nationality and license number of the FIBA player’s agent involved in the transfer must be stated on the request where applicable.
• Basketball England will then send the request to the National Federation where the player was last registered. Communication is always federation to federation only.
• The National Federation granting clearance may charge an administrative fee as stipulated by FIBA for the transfer of a player under its jurisdiction. This fee is determined by the National Federation issuing the LOC.
• If the fee is required, Basketball England will inform the new club of the payment via invoice. Once payment has been made, the club must send confirmation of this payment to Basketball England. The LOC will then be sent to the club and the player can be added to a registration form.
All players who need to obtain a Letter of Clearance from USA Basketball need to complete the application process as outlined in the USA Federation documentation. Incomplete applications will be returned and will not be processed.
Those players coming out of an USA Academic Institution will also need to complete a Self-Declaration form.
• The new club wishing to register a player that has previously been registered with USA Federation must complete the Request for International Clearance form and a Self Declaration form and send to email@example.com.
• Basketball England will then send the official Letter of Clearance request back to the club, along with a link to the USA Basketball Letter of Clearance Registration Website.
• The club will be required to provide a copy of the players passport, the Letter of Clearance request from Basketball England.
• Payment will be required to USA Federation for the LOC. However, if the player does not have American nationality, the club can contact firstname.lastname@example.org or call 719-590-4800 for a letter of clearance fee promotion code.
• For Non-British or Non-American player an LOC needs to be granted from the National Federation the player was previously registered with before entering college. This process is the same as the regular Letter of Clearance process mentioned above.
• Once payment is processed the LOC will be sent to Basketball England, then on to the club, and the player can be added to a registration form.
International transfer is not permitted before a player’s eighteenth birthday, except in special cases as decided by the Secretary General after examination of the matter with the member federations and if necessary, with the clubs and the player concerned.
If the player is under 18 and has previously been registered with a National Federation other than Basketball England the player will require a special clearance to be granted by FIBA.
• The new club wishing to register an under 18 player that has previously been registered with another National Federation other than Basketball England must complete the Special Case Request form and send to email@example.com.
• Please note several documents MUST be sent over with the request form. These documents are listed on Page 1 of the request form and include:
o Copy of Players Passport;
o Declaration for National Team purposes confirming that the player will be released for national team activities of the national federation of origin (Page 2 of the request form);
o Parent’s consent with explanation of the transfer (purpose);
o School enrolment confirmation;
o Residence permit or proof where the young athlete lives;
o New club enrolment letter;
o Parents’ work certificate/ residence permit (if the purpose of the transfer is due to parents’ work/ relocation)
• Once Basketball England receive these documents, a request for agreement for the transfer of the U18 player from the Federation of Origin will be sent. The Federation of Origin will be given 7 working days to respond. Once Basketball England receive agreement, the complete case file including all documents will be sent to FIBA for review.
• Please note FIBA may request additional information/documents in order to make a decision on this case.
• Once Basketball England receive a decision from FIBA, the club will be informed.