DBS Checks

Keeping everyone in basketball safe is really important to us, so this section aims to outline who requires a DBS check and the process behind this. We know these checks and paperwork can sometimes be time consuming, but they are so important to make sure everyone within basketball is safe, including the players, officials and coaches. Depending on your role, there are different safeguarding checks we need to do to make sure we are making the playing environment as safe as we can.


If you are a licensed coach  with us and in regulated activity you need to hold a current, clear DBS which has been carried our within the last three years. If you hold a DBS from another organisation that meets the criteria above, we can accept this along with a completed Self Declaration form.

For more clarification, take a look at our simple DBS flow chart to decide if you need a DBS.

If you are a qualified referee or official, you need to submit a self declaration form for 2016/2017 season when new guidelines come into effect. You do not need to do this currently.

If you are a coach who holds a current DBS with another organisation, we will need to see evidence of this, and you will need to complete a self declaration form too and send to us

Regulated activity – bit of a mine field right? Below is a breakdown of what it means and hopefully it will help you to decide which safeguarding check you need to do.

Regulated activity is for anyone who has a role:

-    Coaching, teaching, training, caring, supervising, advising, treating or transporting young people under the age of 18.

As well as taking one of the above roles, you also need to be doing this with the following frequency:
-    Once a week or more
-    Four times or more in a single month
-    Overnight between 2am-6am.

As well as all of the above you must be doing this unsupervised for the activity to be classed as regulated.

When thinking about whether someone is supervised in their role, think about what the answers to these questions are. If the answer is yes – the person is supervised and so may not need a DBS check and a self declaration will be enough. If the answer is no – this means you are unsupervised in an element of your work with young people and so therefore you will need a DBS check

  • Is your supervision carried out by someone who is in regulated activity? 
  • Is the supervision regular and day to day?
  • Is the supervision reasonable in all the circumstances for the purpose of protecting children?

Factors to be considered to help decide if the supervision is reasonable may include the ages and number of children involved as well as how vulnerable are the children?

Below is a table of which roles require a DBS check and which need a self declaration form. It is assumed all of the roles below are in regulated activity (for explanation see above).

Role DBS Check Self Declaration Download Questions
Coach (supervised) NO YES Self Declaration Download flow chart for more info
Coach (unsupervised) BE DBS YES NO DBS Website Download guidance notes
Coach (unsupervised) Non BE BDS YES YES Self Declaration Download flow chart for more info
Referee NO NO Self Declaration Download flow chart for more info
Official NO NO Self Declaration Download flow chart for more info

A full list of the documents you will need to provide for your DBS check can be found by clicking here!

We recommend you speak with your club verifier or club welfare officer or secretary to start the ball rolling. They should have come across this before and can help you to submit your application. Online applications generally get processed more quickly and any mistakes can be sorted out as quickly as possible. There is an admin fee of £12.60 for online applications, as well as £44 for people who earn money through basketball. For volunteers receiving nothing more than expenses, there is no additional charge.

You can download the application guidance notes here and if your club would like to use the online system, please ask the person who would act as the DBS verifier to get in touch with our safeguarding team

If you are taking part in regulated activity (for a definition look earlier on in this page) you will need to have a barred list check. There are two barred lists, one for children and one for adults. The DBS may decide to bar an individual from working or volunteering with children, adults at risk or both of these. If a person is put on either of these lists, it’s very important they do not enter into regulated activity.
Below are a few pointers you should be aware of in relation to the barred list. If you are unsure of anything or require more information then please contact us and we will be able to advise you of any action to be taken.

A person who is barred from working with children or vulnerable adults will be breaking the law if they work or volunteer, or try to work or volunteer with those groups.

An organisation which knowingly allows someone who is barred to work with children or vulnerable adults will be breaking the law.

If you dismiss or remove someone from their role because they have harmed a child or vulnerable adult, or you would have done so if they had not left, you must inform Basketball England and complete the legally required referral to the DBS.

If you wish to become a verifier so you can check the DBS applications within your club, please click here!